Everything You Need To Know About Sending Electronic Save The Dates

Everything You Need To Know About Sending Electronic Save The Dates
Everything You Need To Know About Sending Electronic Save The Dates

Whether you’re looking for an alternative to traditional save the dates or need to update your plans with a change the date, paper isn’t your only option. Electronic save the dates aren’t just budget-friendly, they can also be more convenient as they take the hassle out of printing, addressing, and physically mailing a bundle of.

According to Simone Vega of Coordinated To Perfection, electronic save the dates have become extremely popular among couples recently. “Given the current landscape, where there is a lot of uncertainty of when or even if a wedding will or will not take place, these save the dates are definitely a money saver,” she says. “It definitely makes it easier to resend online save the dates if your date has to change due to this pandemic.” However, it’s important to know both sides of the electronic save the date story before going this route. Ahead, we break it down.

One of the biggest misconceptions when it comes to digital save the dates is that they don’t cost anything to send. Just as paper save the dates have the option of going basic to going more elaborate, the cost for digital versions can also vary quite a bit. “There are very few things in this world that are ‘free’ and electronic save the date are definitely not one of them,” says Kimberly Sisti of Sisti & Co. “With the exception of a couple of services, most have a monthly or yearly membership fee, or a ‘pay as you go’ option.”

Although save the dates are generally not too pricey when it comes to your overall wedding budget, if you’re looking to do something a bit more fancy then you’re going to spend more. “The cost of printing alone, especially if you are making them on your own, will definitely add to your costs,” says Vega. “You are definitely going to save some pennies by going the non-paper route.”

But exactly how much money you’ll save depends on the type of digital option you go with. “With a custom-designed graphic that you personally send out electronically, it may run you more than using a generic template online,” says Nora Sheils, co-founder Rock Paper Coin and founder of Bridal Bliss. “It will also have a better chance of landing in your guest’s inbox rather than your spam folder.” Plus, she reminds couples that printing cards and then stamping them tend to not only cost substantially more but also come with a bigger headache. And cutting back on stress anywhere you can during wedding planning is priceless.

“While electronic save the dates can be quick and easy, there are quite a few challenges that come along with them,” says Sheils. First are the pros: “They can be easily designed, quickly sent and either free or a very low cost,” she continues. But for Vega, the biggest benefit is the number of times couples save by sending out save the dates electronically. “You’re basically cutting your time and the energy you will need to create a paper save the date, get it printed, address envelopes, purchase stamps, then a trip to the post office to send them out,” she says. With an electronic save the date, you simply have to purchase a template, fill in the information needed, and voilà – you’re ready to send them out. “We have done this many times for our couples and they are always super happy with how fast the turn-around time is,” she says.

Another pro is that there isn’t an environmental impact of sending digital save the dates. “First and foremost, there is no harming of trees or environment in any way, “ says Sisti. “Consider it a win-win for you and Mother Nature.” It also takes some of the guesswork out of it for you and your guests because you don’t have to worry if they will get lost in the mail, wonder if your guest actually got it, or if they will disregard it right after receiving it. And lastly, guests can access the information from their phone wherever they are instead of searching for a piece of paper to remind them of important details.

However, Sheils warns that there are also a few cons to take into account, including that they are less formal than printed cards and many times, they can get lost in junk mail or an overflowing inbox. Another aspect that some couples worry about is if their older guests will have trouble with an electronic version. “Although many older folks are computer savvy, some are not, and will not be able to ‘open’ their save the date,” says Sisti. “This risks a lack of communication and might be seen as rude to not send everyone their own physical copy. Some might find it poor taste that the couple is not thinking about all their guests and trying to contact them in a few different manners.”

“TIP:Keep in mind that your guests’ comfort – from the very beginning – is paramount, and it starts at the first announcement of your wedding to your friends and family, not just making them comfortable at the reception. Vega recommends considering a split between electronic and a small batch of paper ones for older guests.”

If you do decide to go the electronic route, here are a few tips to keep in mind.

Make It Stand Out
The most important thing is to remember that people get hundreds of emails a day, so you need to make it stand out. “Use a creative subject that will catch their attention (rather than think they are being sold something) and keep the body of your email clear and concise,” says Sheils. “If you are using a service, there are countless ways to personalize your message and ensure that guests will open in.”

Don’t Worry About Staying On-Brand
Vega also recommends that you don’t put too much pressure on having your theme finalized before creating save the dates. “Many couples feel that they have to send out save the dates that match their wedding décor or wedding colors – this is not true,” she says. “My advice is to choose something that displays your personality, or maybe a favorite place that you have been or something fun. Do something opposite and don’t give away the wedding goods just yet!”

Give Your Guests Notice
For Vega, one of the most considerate things a couple can do is give their guests notice which means sending out electronic save-the-dates as early as possible. “With online save-the-dates, couples should really be aware of the timeline when sending them. The save the date isn’t just about announcing your wedding date but also considering that it helps your guests to prepare in advance for that day,” she says.

Paper save the dates are “one and done” explains Sheils. “You stuff, send, and are finished! That is…unless you have an incorrect address,” she says. But with electronic save the dates, there is a different set of etiquette questions that can come into play because guests may have overlooked or completely missed the email. “It may have hit spam, or they may have accidentally deleted it. So, reminders may be sent, but also try not to hound your guests,” she advises.

Pay Attention To The Wording
Vega recommends that couples put just as much time into the save the date wording as they do into the look. “It has been said that the wedding invitation sets the tone of your wedding day,” she says. “However, if the save the date is the first piece of info your guests will receive, I would say this will set the tone as well. Make sure you’re setting the tone through your wording that you want for guests to experience and feel on your day.”

Address Them Properly
If you’re sending out electronic save-the-dates, treat them similarly to a paper one. “That means addressing it to the people who are invited in a household, but only sending one per household whether that’s a family, a couple, or a single person (with or without a guest),” says Jamie Chang of Let’s “I Do” this!. “While you might feel inclined to send one to each individual person since everyone has their own email address, it’s not necessary. Not to mention that gets tricky when you have plus ones.” And like a paper save-the-date, she also suggests sending the email to the person you’re closest with. “But, if it’s a family (or couple) you’re equally close to, choose the family member who manages the calendar for the family and is likely to open it, read it, and share it with the rest as opposed to the ‘head of the family,’” she says.

Include All The Important Information
You’ll also want to ensure that your electronic save the date has all the same info that would be on a paper invite: your names, wedding date, location, and wedding website. “And if this is a virtual wedding versus an in-person one, make sure you’re clear about that as well,” Chang adds.

originally posted on brides.com by Lauren Levy